Source: https://atomic-works-test.docs-staging.pageloop.ai/data-library/ai-systems/dashboard-actions/configure-ai-systems
# Configure Ai Systems
---
description: >-
Learn how to configure AI risk scoring, field ordering, custom fields, and
document request workflows in Sprinto’s AI Systems module.
---
# Configure AI Systems
The Configuration section in Sprinto helps administrators customise AI governance workflows across the AI Systems module.
You can configure:
* AI risk auto-scoring
* Risk thresholds and scoring levels
* AI system field ordering
* Custom fields
* Document request settings
* Request email templates
* Questionnaire integrations
These configurations help organisations align AI governance workflows with internal policies and compliance requirements.
***
## Navigate to Configuration
To access AI Systems configuration:
1. Log in to the Sprinto dashboard.
2. Navigate to **Data Library**.
3. Select **AI Systems**.
4. Open the **Configuration** tab.
The Configuration tab contains governance and workflow settings associated with AI Systems.
***
## AI System Risk Auto-scoring
The AI System Risk Auto-scoring section controls how Sprinto calculates AI system risk levels.
The section displays:
* Configured risk factors
* Risk scoring levels
* Risk thresholds
* Active scoring logic
This helps organisations standardise AI risk evaluations.
***
## Configure AI Risk Scoring
To configure AI risk scoring:
1. Navigate to the **AI System Risk Auto-scoring** section.
2. Click **Manage**.
The risk scoring configuration drawer opens.
***
## Configure Risk Factors
Risk factors determine how AI systems are evaluated during risk assessments.
You can:
* Enable or disable risk factors
* Mark risk factors as mandatory
* Edit scoring values
* Configure descriptions
* Add additional values
* Archive values
This helps organisations align risk scoring with internal governance policies.
***
## Edit Risk Factor Values
Each risk factor contains configurable values and associated scores.
To update a value:
1. Open the risk factor.
2. Edit the required value.
3. Update the score or description.
4. Click **Next**.
Sprinto updates the scoring configuration immediately.
***
## Add New Risk Values
To add a new scoring value:
1. Open the required risk factor.
2. Click **Add risk factor**.
3. Configure the value details.
4. Click **Add** to save the changes.
This helps organisations support additional AI governance scenarios.
***
## Configure Mandatory Risk Factors
Some risk factors may be required during risk assessments.
To configure mandatory risk factors:
1. Open the required risk factor.
2. Enable or disable the mandatory checkbox.
3. Click **Next** to save the configuration.
Mandatory factors must be scored during AI risk assessments.
***
## Configure Risk Levels
Sprinto supports configurable AI risk levels and score thresholds.
Depending on your configuration, risk levels may include:
* No risk
* Low risk
* Medium risk
* High risk
* Critical risk
***
## Edit Risk Thresholds
To update risk thresholds:
1. Navigate to the risk levels section.
2. Click the **Edit** icon beside the required level.
3. Update the score range.
4. Click **Save changes**.
Sprinto uses these thresholds while calculating AI risk levels.
***
## AI System Field Ordering
The AI System Field Ordering section helps administrators customise the display order of AI system fields.
This helps organisations:
* Prioritise important governance metadata
* Improve form usability
* Standardise data capture workflows
***
## Reorder AI System Fields
To reorder fields:
1. Navigate to the **AI System Field Ordering** section.
2. Click **Manage**.
3. Drag and reorder the required fields.
4. Click **Save changes**.
The updated ordering appears across AI system forms.
***
## Configure Custom Fields
Sprinto supports organisation-specific AI governance metadata using custom fields.
The Configuration section provides quick access to custom field management.
### Manage Custom Fields
To manage custom fields:
1. Navigate to the **Custom fields available for AI systems** section.
2. Click **Manage**.
Sprinto redirects you to the [Custom Fields](../../../settings/custom-fields.md) section inside Settings.
***
## Supported Custom Field Types
Sprinto supports multiple custom field types, including:
* Text
* Text area
* Date
* Single-select
* Multi-select
* Number
* Percentage
* User fields
* Attachment fields
These fields can be used to capture organisation-specific governance information.
***
## Configure AI System Document Requests
The AI System Document Request section controls how document requests operate across AI governance workflows.
You can configure:
* Requestable documents
* Email templates
* Notification settings
* Questionnaire mappings
This helps organisations standardise governance evidence collection.
1. Click **Manage**.
***
## Configure Requestable Documents
To configure requestable documents:
1. Navigate to the **Documents for AI systems** section.
2. Click **Manage**.
The document configuration drawer opens.
***
## Add Custom Document Types
To add a custom document type:
1. Enter the document name.
2. Click **Add**.
3. Click **Save changes**.
The document becomes available during document request workflows.
***
## Delete Document Types
To remove a document type:
1. Click the delete icon beside the document.
2. Click **Save changes**.
The document is removed from future request workflows.
***
## Configure Document Request Settings
Sprinto supports configurable request workflows for AI governance evidence collection.
To configure request settings:
1. Navigate to the **Document request configuration** section.
2. Click **Manage**.
You can configure:
* Requestable documents
* Linked questionnaires
* Recipients
* CC recipients
* Submission notifications
* Email subject
* Email header
* Email body
***
## Configure Dynamic Variables
Document request templates support dynamic variables.
Examples may include:
* \{{vendor\_name\}}
* \{{internal\_business\_contact\}}
These variables help personalise request emails automatically.
***
## Configure Questionnaire Integrations
Questionnaires can be linked directly to document request workflows.
This helps organisations:
* Standardise vendor assessments
* Reuse governance questionnaires
* Automate due diligence workflows
* Maintain consistent governance reviews
***
## Save Configuration Changes
After updating the configuration:
1. Click **Save changes** or **Save and close**.
Sprinto applies the updated governance configuration across AI Systems workflows.
***
## AI Governance Best Practices
When configuring AI governance workflows:
* Periodically review risk scoring criteria
* Align risk thresholds with internal policies
* Keep document requests standardised
* Use custom fields for organisation-specific governance needs
* Review governance workflows regularly
* Maintain consistent questionnaire usage
* Update governance configurations as AI adoption evolves
***
## Related Information
* [AI Systems Overview](../)
* [How AI Systems Work](../how-ai-systems-work.md)
* [Assess AI System Risk](assess-ai-system-risk.md)
* [Perform AI System Due Diligence](perform-ai-system-due-diligence.md)
* [Manage Documents and Security Questionnaires](manage-documents-and-security-questionnaires.md)
