Source: https://atomic-works-test.docs-staging.pageloop.ai/data-library/vendors/dashboard-actions/create-and-add-vendors

# Create And Add Vendors

---
description: >-
  Learn how to add vendors to Sprinto using the library, vendor discovery, or
  CSV import, and classify them into the correct lifecycle stage.
---

# Create and Add Vendors

You can add vendors to Sprinto through one of three supported methods:

* From Sprinto’s prebuilt vendor library
* From the Vendor Discovery tab
* By bulk-importing a CSV file

When adding vendors, you must assign them to a **lifecycle stage**:

* **Active** – Vendors your organisation currently uses.
* **Intake** – Vendors under review before approval.

This article explains where to navigate, what options are available, and how to confirm vendor details during creation.

***

## **1. Add Vendors from Sprinto’s Library**

### **Step 1: Navigate to Vendors**

1. Sign in to the Sprinto dashboard.
2. Select **Data Library** > **Vendors**.
3. Select the **All vendors** tab.
4. Select **Add vendors.**

<figure><img src="../../../.gitbook/assets/All vendors.png" alt="" width="563"><figcaption></figcaption></figure>

### **Step 2: Select “From Sprinto’s library”**

A drawer opens with three options. Select **From Sprinto’s library**.

<figure><img src="../../../.gitbook/assets/V5_drawer (2).png" alt="" width="481"><figcaption></figcaption></figure>

### **Step 3: Choose vendors from the library**

1. Browse the vendor categories on the left, or use the **Search vendors by name** field.
2. Select one or more vendors.\
   Selected vendors appear in the **Selected vendors** pane on the right.
3. Select **Next**.

<figure><img src="../../../.gitbook/assets/Add vendor_library2.png" alt="" width="563"><figcaption></figcaption></figure>

### **Step 4: Confirm vendor details**

You must confirm the following fields for each vendor:

* **Logo**
* **Vendor name**
* **Stage** (Active or Intake)
* **Category**
* **Website**
* **Vendor admin**

{% hint style="warning" %}
**Important:** The **Stage** field is new.\
Select **Intake** if the vendor requires review before onboarding. Select **Active** for approved vendors already in use.
{% endhint %}

After entering all required details, select **Add vendors**.

<figure><img src="../../../.gitbook/assets/Confirm vendors.png" alt="" width="563"><figcaption></figcaption></figure>

### **Step 5: View added vendors**

You return to the **All vendors** page.\
Use the **View** dropdown to filter vendors by:

* All
* Intake
* Active
* Archived

<figure><img src="../../../.gitbook/assets/All vendors - added.png" alt="" width="563"><figcaption></figcaption></figure>

***

## **2. Add Vendors from Vendor Discovery**

Vendor Discovery automatically identifies tools used across your organisation based on identity providers such as Okta, Google Workspace, or Azure AD.

### **Step 1: Navigate to Vendor Discovery**

1. Log in to Sprinto.
2. Open **Data Library** > **Vendors**.
3. Select the **Vendor discovery** tab.

You’ll see a list of **Auto-discovered vendors** with their source, number of users, and discovery date.

<figure><img src="../../../.gitbook/assets/Vendor discovery.png" alt="" width="563"><figcaption></figcaption></figure>

### **Step 2: Add a discovered vendor**

1. Locate a vendor that is not yet added.
2. Select **Add** next to the vendor name you wish to add.

<figure><img src="../../../.gitbook/assets/Vendor discovery (1).png" alt="" width="563"><figcaption></figcaption></figure>

### **Step 3: Enter vendor details**

1. In the drawer that opens, enter or update:
   * Name
   * Description
   * Category
   * Website
   * Vendor admin
   * **Vendor stage** (Active or Intake)
   * Intake request reason (required only when stage = Intake)
   * Internal business contact
   * Vendor contact person and email
   * Additional custom fields (if applicable)
2. Select **Save**.

<figure><img src="../../../.gitbook/assets/Add vendor (1).png" alt="" width="563"><figcaption></figcaption></figure>

The vendor appears under **All vendors**, filtered by the stage you selected.

***

## **3. Bulk-Import Vendors via CSV**

Use the CSV option to add multiple vendors at once.

### **Step 1: Select Bulk Import**

1. Go to **Data Library** > **Vendors**.
2. Select **Add vendors**.
3. Select **Bulk import vendors via CSV**.

<figure><img src="../../../.gitbook/assets/V5_drawer (2) (1).png" alt="" width="481"><figcaption></figcaption></figure>

### **Step 2: Upload a correctly formatted file**

1. Download the template if needed.
2. Fill in the required columns, including the **Stage** field.
3. Upload the completed CSV.
4. Review any validation messages and click **Add vendors**.

<figure><img src="../../../.gitbook/assets/Screenshot 2025-11-13 at 15.10.22.png" alt="" width="375"><figcaption></figcaption></figure>

After submission, vendors appear in the **All vendors** list.

***

## **4. Vendor Stages Explained**

When adding any vendor, you must select a lifecycle stage:

<table><thead><tr><th width="96.1015625">Stage</th><th>Description</th></tr></thead><tbody><tr><td><strong>Active</strong></td><td>Vendors currently used by your organisation.</td></tr><tr><td><strong>Intake</strong></td><td>Vendors under evaluation by the GRC team before approval.</td></tr><tr><td><strong>Archived</strong></td><td>Vendors no longer in use. You cannot select this stage during creation, but reviewers can move vendors to this stage later.</td></tr></tbody></table>

***

## **5. Best Practices**

* Add new and unapproved vendors to **Intake** so the GRC team can evaluate them before onboarding.
* Use **Vendor Discovery** regularly to identify shadow IT or unapproved tools.
* Assign a **Vendor admin** for every vendor to ensure accountability.
* Use CSV import for large-scale vendor onboarding.