Data Library
Glossary
Key terms and definitions related to Workflow Checks in Sprinto.
Glossary
This glossary explains terms you may encounter when working with Workflow Checks in Sprinto.
| Term | Definition |
|---|---|
| Workflow Check | A time-driven compliance task that requires evidence submission at scheduled intervals. |
| Automated Check | A system-driven compliance check that runs continuously against integrated services without manual intervention. |
| Active Check | A Workflow Check that is currently enabled and will trigger according to its defined schedule. |
| Due | A status indicating that a Workflow Check is ready to be completed. |
| Critical | A status indicating that a Workflow Check deadline is approaching and immediate action is required. |
| Failing | A status indicating that a Workflow Check has not been completed within the defined timeframe. |
| Passing | A status indicating that a Workflow Check has been successfully completed, with evidence approved or marked as a special case. |
| Special Case | A resolution type for checks that are irrelevant or cannot be completed. The check is marked as “Passing” but categorised separately for audit purposes. |
| Evidence | Documentation submitted to prove that the requirements of a Workflow Check have been met (for example, reports, screenshots, or policy updates). |
| Reviewer | A user assigned to validate evidence for a Workflow Check. Reviewers can approve, reject, or mark submissions as special cases. |
| Owner | The user responsible for completing and submitting evidence for a Workflow Check. |
| Frequency | The interval at which a Workflow Check is scheduled to run (for example, monthly, quarterly, or annually). |
| Zones | Custom segments in Sprinto to which Workflow Checks can be mapped, usually reflecting organisational structures such as departments or regions. |
| Custom Fields | Organisation-specific metadata that can be added to Workflow Checks to capture additional details. |